When you focus on your guests’ enjoyment, your guests will reward you. This may be obvious, but is too often overlooked in the planning.
Some committees do a great job thinking about the party, theme, food, decorations, program, service and the event mission. Those are all important.
But what will pay the biggest dividends is to “think like a guest.” That means taking off your planner hat and putting on your guest hat for a moment.
Questions to Ask Yourself (as a Guest)
Wearing your “guest hat”, ask yourself these questions to see if your event is guest-centric.
Before the Event
Did I get a “save the date” card many months before the event?
When I registered to attend, was the process simple, clear and hassle free?
Did I get an email a few days before the event reminding me about the start time, dress code and logistics?
Did I get a “Hot Sheet” or website link of live auction items to consider so I could start planning my bidding?
Was I greeted at the door when I arrived?
Was my check-in process simple and hassle-free?
Did I feel “transformed” like I was at a party when I entered the first room of the event?
Was it clear to me how I could bid, whether using software or bid forms?
Were there volunteers ready to assist me if I had questions?
Was it easy for me to read and understand the item descriptions?
Was the live auction fun?
Dinner & Speeches
When we moved to dinner, was my table easy to find and were there helpers to assist?
Was the food high quality, served properly and on time?
Did I have to listen to long boring speeches or were they crisp and to the point?
Did the event start and end on time?
Was I thanked early and often for my support?
Was checkout hassle-free?
Did I have to wait too long in the valet to get my car?
Did I feel like my contribution mattered?
Was I thanked after the event with a letter and receipt or perhaps a follow-up call?
Would I attend this event again?
Would I adopt this cause as one of my few favorites based on what I experienced?