Your golf outing committee makes your tournament go. The people in this committee will handle planning, marketing, sponsorships, operations and more.
In other words, if you want a profitable golf tournament, you need to have the perfect crew.
In this post, we show you how to choose your committee members, assign them roles, and keep them motivated.
Choosing Committee Members
Many tournament planners will recruit their close friends for comfort and convenience.
When looking at your close contacts, however, do you see recruits that are excited about the event as you are, ready to work for you, and can bring more than just a helping hand to the event?
If not, it’s time to cast your net wider and choose from an extended amount of applicants. Remember, your goal is to build a team that works just as hard as you do.
With all this in mind, remember the following guidelines:
Who Wants to Be There?
Don’t pick friends who owe favors, but won’t have their hearts into it. Building a golf tournament is hard work.
Without a good team, you will find yourself spinning your wheels quite quickly.
Strike a Balance
You don’t want too many cooks in the kitchen, but you also want enough members so no one gets burnt out by their role.
Do your best to strike a balance! We suggest around 6 to 9 people in a committee, so all roles can be filled.
A committee who has friends in high places is a strong committee indeed. Make sure to take this into account when forming it. Ties to local businesses is a huge asset.
Once you’ve picked your committee members, it’s time to assign roles.
Your goal is to fill roles that don’t overlap. This prevents duplicated efforts and helps each committee member feel responsible for delivering a good outcome.
Here are some roles that allow your team to take ownership and jump directly into the action:
- Honorary Chair: Fill this role with someone well-known and offers credibility to your tournament. This role will likely be titular: they will not have any responsibility besides making your tournament noteworthy.
- Marketing Chair: Want to get the word out? Then you need someone to take care of that. The Marketing Chair is responsible for driving signups.
- Sponsors Chair: The Sponsors Chair attracts sponsors (businesses & individuals) to drive additional revenue.
- Operations Chair: Working closely with the golf course, the Operations Chair makes sure tournament day runs smoothly.
- Treasurer: The Treasurer predicts and tracks expenses and plays an integral part in determining how much revenue is needed for the event to turn a profit.
- Auctions Chair: If running an auction at your event, the Auctions Chair procures items and administers the auction.
- Tournament Chair: This is the CEO of your tournament who offers direction and accountability to your team throughout the entirety of the main event.
Motivating the Team
As the organizer, you are still the “boss”, and need to make sure your committee does their work as efficiently as possible.
As with all management positions, this doesn’t mean fire-breathing or micromanagement. The best way to inspire motivation in your volunteers is to get them excited.
Making sure they feel appreciated can go a long way towards making your team want to work for you. This can be accomplished through kind words, gifts, and potentially monetary motivation.
At the end of the day, it is your volunteers that will make this tournament happen, so do all you can to motivate them properly (and to pick the correct members in the first place)!
Hosting an outing? Check out the Outing Request Tool on our sister site BestOutings.com.