In another post, we discussed differences between a Steering Committee and a traditional Auction Committee. In this post, we identify the key roles and responsibilities for your Steering Committee.
Of course, the same person can fill multiple roles so long as they have the bandwidth.
| Chair | Responsibilities |
|---|---|
| Managing Director | -Coordinate various chairs to design and execute an integrated fundraising strategy. |
| Procurement | -Gather items for sale at the auction |
| Audience Development | -Design and distribute invitations -Coordinate sales of corporate tables -Track reservations |
| Operations | -Coordinate the venue, decorations, food service, and Audio/Visual |
| Publications | -Design and publish auction catalog -Manage database entry into event software |
| Publicity | -Engage local media and community about event -Register event on community calendars |
| Financials | -Manage budgeting across committees -Accept and deposit all money from before, during and after event |
| Display | -Set up live and silent auction displays -Design live auction preview |
| Volunteers | -Recruit, coordinate and train volunteers |
| Logistics | -Track and store auction items -Organize pickup and delivery of any larger auction items |
| Cleanup | -Ensure venue is in the same shape, or better, as prior to the event -Check for personal belongings left at event |
| Thank You Notes | -Thank everyone who attended or donated items |
| Odds and Ends | -Manage miscellaneous tasks that don't fall to a committee -Augment staff of committees needing resources |
This post is adapted from The Big Book of Benefit Auctions by Jay R. Fiske and Corinne A Fiske.
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